The U.S. Department of the Treasury requires non-entitlement units (NEUs) of local government to submit additional information and supporting documents to comply fully with the American Rescue Plan Act (ARPA) final rule. If city officials did not submit the additional items with the project and expenditure report that was due April 30, they will need to file those as soon as possible.
Treasury sent emails to the account administrator this month requesting the additional documentation. If the city did not change the account administrator when completing the project and expenditure report, the email went to the initial administrator – the mayor, although Treasury has the mayor associated with the clerk’s email address for several cities. Treasury requests cities submit the information as soon as possible.
The required agreements and support documents include copies of the following:
Once logged into Treasury’s reporting portal through either a Login.gov or ID.me account, the account administrator or authorized representative for reporting can upload these documents through a separate report. This NEU documentation report should appear near the project and expenditure report on the city’s “Compliance Reports” page. KLC recommends submitting PDFs because the portal may not support all file types.
Cities must also designate the following roles and responsibilities for the State and Local Fiscal Recovery Funds (SLFRF):
KLC recommends that NEUs, particularly smaller ones, assign the same person to all three roles. For example, in most cities the clerk or the treasurer will be responsible for all ARPA reporting; therefore, the clerk or treasurer may want to perform all three roles. The city should also have at least one other account administrator (e.g., assistant clerk or treasurer, manager or administrator, mayor, etc.) for redundancy.
Administrators can designate the reporting roles through the city’s account information once logged into the portal. Go here to view the screenshots of how to assign roles in Treasury’s portal.