Financial Services & Accounting Coordinator

Position Summary: Supports the creation, execution, and ongoing administration of financial service programs for member agencies under the direction of the Financial Services Manager. Performs specialized accounting functions related to bond programs and investment activities, ensuring accurate financial reporting, compliance with applicable accounting standards, and timely reconciliation of complex financial transactions across multiple funds and programs.

Work is performed under the general supervision of the Chief Financial Officer and the General Counsel & Director of Financial Services. This is sedentary to light work that requires limited physical effort and occasional travel.

• Administers the KLC financial services programs.
• Assists in enhancing program visibility and brand recognition through both digital and print marketing efforts.
• Assists financial Services Manager with webinars, trainings, presentations, trade shows, KLC expo, media articles, and other marketing efforts.
• Promotes all company services while addressing member needs by interacting with other staff to comprehend their business operations.
• Coordinates fund activities with various stakeholders including cities, local finance officers, paying agents, trustees, bond counsel, and financial advisors on municipal finance issues.
• Reviews, distributes, and coordinates schedules for upcoming transactions.
• Collects financial and economic data for bond financing proposals and structures.
• Guides borrowers through the application process under the supervision of the Financial Services Manager.
• Works with professional financial advisors to conduct cash flow analyses, review budgets and audits, and project interest rates.
• Attends city meetings, work sessions, or other gatherings to answer questions and speak on behalf of the financing program.
• Collects necessary legislative and lease documents for bond closing.
• Assists in the initiation, scheduling, and monitoring of lease arrangements, conversions, pricing, and executions.
• Ensures all new accounts are correctly set up with Trustee and review monthly Trustee statements to verify transactions comply with governing documents.
• Communicates with cities regarding lease agreement compliance matters.
• Reviews and processes ongoing disbursement requests received by lessees.
• Supports ongoing monthly administrative tasks on all pools, including invoicing, reports, and fee processing, as needed.
• Conducts audit reviews of municipalities for direct-marketing financing proposals.
• Manages various internal databases for financing programs.
• Monitors and post all disclosure items to ensure compliance with SEC requirements.
• Prepares information for the annual audit.
• Develops annual reports for internal and external stakeholders for finance programs.
• Stays informed about the latest financial trends and regulations that could affect municipal finances.
• Oversees or completes participant audit confirms.
• Maintains detailed accounting records related to bond financing and investment portfolios.
• Prepares and posts journal entries in accordance with established accounting policies.
• Performs monthly and quarterly reconciliations to ensure accuracy and completeness of financial records.
• Supports audit and regulatory reporting for bond and investment activities.
• Collaborates with internal accounting staff to ensure timely and accurate financial reporting.
• Works directly with external investment managers, trustees, and auditors to verify transactions and balances.
• Ensures transactions are properly recorded and reported in accordance with GAAP and applicable GASB standards.
• Serves as a backup for bank reconciliations to ensure continuity, accuracy, and timely completion.
• Completes any special projects or assignments as directed by the CFO, General Counsel & Director of Financial Services, or Financial Services Manager.

Knowledge, Skills and Abilities: Comprehensive understanding of laws and administrative policies governing financial practices and procedures, as well as a thorough knowledge of the principles and practices of accounting and budgeting in government; the ability to evaluate complex financial systems efficiently, prepare informative financial reports, and establish effective working relationships with various stakeholders; capable of formulating long-term fiscal plans, communicating clearly and effectively, and preparing or evaluating financial prospectuses on potential projects; a commitment to continual education for personal and professional growth; the ability to become well-versed in governmental financing systems, methods, and laws, including IRS regulations related to tax-exempt financing; a willingness to stay up-to-date with the latest trends, regulations, and best practices in the field, enabling them to provide high-quality service to members; and strong attention to detail, understanding of governmental accounting principles, and the ability to manage recurring accounting processes while supporting period-end and year-end close activities.

Education and Experience: a combination equivalent to graduation from an accredited college or university with major coursework in finance, business administration, or a related field, with experience in public finance preferred.

Special Requirements: Possession of an appropriate driver’s license valid in the Commonwealth of Kentucky.