City Clerk

City of Meadow Vale | Meadow Vale, KY

Date Posted: 7/14/2026 12:25:54 PM

Description:

The hours for this part-time position include working on Tuesdays only in city hall from 10 a.m. to 2 p.m. EST and attending commission meetings on the third Monday of each month.

General Duties and Responsibilities 

• Prepares agenda for regular and special commission meetings and forwards to city commission members and department directors; composes and transcribes minutes of those meetings, maintains individual filing system
• Attends all regular and special commission meetings and working sessions; takes minutes and records proceedings; receives commission approval of minutes of meetings; codes and files minutes
• Files ordinances, resolutions, executive orders, municipal orders, contracts, agreements, deeds, and other official documents of the city
• Maintains all records of commission actions; assures their safe keeping; answers inquiries regarding commission activities
• Assures publication of ordinances, legal advertising, and notification requirements
• Responsible for the codification of city ordinances within a five year period
• Serve as the clerk on the joint board of ethics for the city of Meadow Vale and collect financial disclosure statements on an annual basis
• Prepare and deposit checks/payments and send invoices for interlocal agreements
• Send out property tax bills and deposit payments as received
• Send out business licenses and notices
• Send out rental licenses and notices
• Create and publish monthly newsletter
• Maintains custody of the official seal of the city
• As “official custodian” or “custodian” pursuant to KRS 61.879-61.884 (open records act), is responsible for accepting open records tequests and providing requested information as permitted by law
• Attends monthly KIPDA clerk’s meetings and yearly KMCA Conferences

Special Licensing Requirements 

• Must possess and maintain a valid driver’s license
• May be asked to obtain notary public certification

Availability

• Must be able to attend evening meetings and conferences

Certification Requirements

• Certification by the International Institute of Municipal Clerks (IIMC) and/or the Kentucky Municipal Clerks Association (KMCA) is preferred, but not required

Additional Requirements

• Must be bondable

Salary Information: Part-time, up to $7,500 annually. Meadow Vale has 287 households.
Application Deadline: 08/07/2026

Please send resume to Mayor Matt Hammond.

Matt Hammond
Mayor
PO Box 22292
Louisville, KY 40252-0292